The government lost its appeal and are now appealing to the Supreme Court. The case is due to be heard in the Supreme Court in June 2018, with a final judgment expected later in 2018.
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A summary of the problem
Standard and enhanced checks issued by the DBS reveal old, minor and irrelevant criminal records. The current system of disclosure was ruled unlawful by the High Court in 2016. The DBS filtering rules are blunt and disproportionate. People are losing out on jobs and roles they’re qualified for. As things stand, a criminal record dogs people for decades, and often for life, no matter how old or minor. This is despite knowing that, in particular, young people make mistakes when they’re young. Young people should be allowed to fail. The current system is unnecessary and damaging. A fairer, more proportionate and flexible system should be developed that protects the public without unduly harming people’s opportunity to get on in life. This would be one with expanded automatic filtering rules and a discretionary filtering process with a review mechanism.
Why it matters
A criminal record can be crippling for employment – Employers are risk-averse, and often assume that if something is flagged on a disclosure, they cannot hire the applicant. Yet it’s a sad irony that a criminal record only becomes a problem when someone decides to get on in life; a criminal record check is not required to sell drugs or join a gang, but it is to get a job or go to university.
It dogs people for decades – The current system affects people with a criminal record for longer and more profoundly than elsewhere in Europe.
Large numbers of people are affected – In 2015/16, there were 358,810 standard or enhanced checks which had a match with police record. 67% of those matches resulted in a caution or conviction being disclosed. The DBS filtering rules only removed information from 33%. Some 241,203 checks revealed convictions or cautions.
What the problem is
- The intention of the DBS filtering system was to prevent the disclosure of old and minor offences on standard and enhanced criminal record checks. However, in practice the system is ineffective because it is limited by inflexible rules and only came about due to legal challenges. Since the filtering scheme was introduced in 2013, it’s helped many people with old and minor criminal records to be free of the stigma and discrimination that so many face when they have something on their criminal record. However, the current system doesn’t go far enough: it is blunt, restrictive and disproportionate.
- The cases brought before the Court of Appeal in February 2017 illustrate the problem:
- One case (A) involved a 51-yr old, who when he was 17 was convicted of theft of a coat from a market stall. He was fined £30. Ten months later, 23 days after turning 18, he was convicted of stealing a motor cycle and of driving without insurance. He was fined £50 and to 24 hours attendance at an attendance centre. As he has three offences on record, none of them are filtered by the DBS. He’s concerned that his family might learn of the convictions and that his work as a finance director and project manager might require due diligence checks or might engage the Financial Services Authority aspects of the scheme for disclosure of convictions on a standard DBS check.
- Another case (P) involved a 47-yr old woman who, 17 years ago (when suffering from schizophrenia) committed two offences of shoplifting. The first offence involved stealing a sandwich; she was cautioned. The second offence involved stealing a book (priced 99p); she was prosecuted and bailed to appear before a Magistrates court. She was homeless at the time and due to her health, failed to appear at court, so received two convictions – the second theft offence and an offence under the Bail Act 1976. Mrs P has sought voluntary positions in schools and would like to work as a teaching assistant. Although she’s had some success in obtaining voluntary roles, she’s so far failed to secure paid employment. As she has two convictions on record, neither are filtered by the DBS. She believes that having to disclosure her convictions goes against her in getting employment, and carry with them a requirement to explain her past mental health history, to which she attributes her offending behaviour, to her significant embarrassment.
- Many people have more than one offence on record. For example, someone stealing a car will have committed at least two offences; theft and driving without insurance. The ‘single conviction’ rule has no rational relationship to the purposes of rehabilitation.
- Minor offences are being routinely disclosed. An FOI response revealed that relatively minor under-18 convictions are routinely and widely disclosed. Between 2013 and 2015 under-18 shoplifting was disclosed 34,000 times and there were over 2,795 disclosures of under-18 convictions for theft of a cycle. Such disclosure of minor offences (that do not appear on the list of exempt offences) was relatively common; shoplifting, common assault and possession of various forms of cannabis were some of the most commonly disclosed under-18 convictions. This suggests that the “two offences” rule is having a significant impact on children.
- The list of offences is an inappropriate barometer for relevance. Offences themselves are not a good indicator of the seriousness of nature of a person’s offending behaviour. One of the court cases involved a 13-year-old who was given two reprimands for sexual offences against a male under 13. The facts were that the incident involved mutual masturbation graduating to ‘bum sex’. Robbery (an offence than cannot be filtered) could be used as the offence where a 12-year-old pushes over a classmate and takes their mobile phone. Offence categories fail to take into account specific circumstances. For example, the production and distribution of sexual images of a child could relate to a 16-year-old sending a classmate a naked picture of themselves. When it comes to cautions, people may accept a caution for a relatively serious offence when, if they were charged, that offence would likely be downgraded or they might be acquitted. Offences of ABH and prostitution should not be on the list.
- The Law Commission’s review of the filtering system was very narrow and did not extend to reviewing the list of offences to make sure it’s the right list.
- On page 4 of the final report by the Law Commission, it states: “The project is a very narrow one with a short time frame. Our terms of reference expressly limit our review to changes that can be achieved using only secondary legislation.”
- As the report states on page 13: “We do not make recommendations about whether any particular offences should be added or removed from the list of non-filterable offences. Specifically, we have not produced a draft statutory instrument containing a revised list of non-filterable offences for implementation. We have concerns that merely introducing new statutory instruments to give effect to either the itemised list that we have produced, or a revised list compiled within the narrow confines of the present project, would be unlikely to produce the best solution to wider problems with the disclosure regime as a whole.”
- There is no discretion – The filtering system is made up of ‘bright-line’ rules:
- Age, seriousness and relevance are not considered where someone has more than one conviction.
- Disclosure is automatic – there is no provision to make prior representations if something does not fit within the automatic rules.
- There is no assessment at any stage as to the relevance of the conviction/caution to the employment sought, or to the extent the individual may be perceived as continuing to pose a risk.
- There is no opportunity for review – The Independent Monitor is available to review the decision by a Chief Policy Officer to disclose “relevant information” such as arrests and allegations. This function does not currently extend to reviewing the automatic disclosure of old/minor convictions and cautions.
What we can do about it
We urge the government take immediate steps to reform the system and make sure that old, minor or irrelevant convictions and cautions are not disclosed on criminal record checks. This would include extending the automatic filtering rules so that it covers multiple offences/convictions and that more offence categories could be filtered. A discretionary filtering process with a review mechanism could apply to convictions and cautions not eligible for automatic filtering because of the nature of the offence or the sentence received.
The government has an opportunity to undertake proactive work to establish a much more proportionate framework. An appropriate statutory framework in our view would be one that is:
- Transparent and fair: Clear to all parties, including individuals and employers. Individuals are able to understand what may be disclosed on a certificate
- Proportionate: Old, minor or irrelevant information is removed from the disclosure where it does not relate to the purpose of the check being undertaken
- Flexible: For enhanced checks, the police can disclose relevant information if necessary (even if filtered). Wide range of factors that need to be considered when assessing proportionately. Any automated process of filtering is subject to an individual consideration. Does not require a decision about every disclosure or each time a fresh disclosure is sought.
In relation to the current filtering system, the government should:
- Remove the ‘one offence/conviction’ rule
- Reduce the list of offences not eligible for filtering
- Remove the restriction on prison sentences not being eligible to be filtered
- Introduce a discretionary filtering system with a review mechanism for offences not eligible for automatic filtering
- Establish a more nuanced system for the disclosure of cautions
- Create a distinct system for the disclosure of criminal records acquired in childhood
- This was recommended by Charlie Taylor in his review of youth justice in 2016.
- We are part of a campaign with the Standing Committee for Youth Justice that makes specific recommendations for childhood criminal records. In relation to filtering, we recommend:
- All under-18 cautions are automatically filtered out after two years, at most;
- There is no limit on the number of under-18 convictions that can be filtered out providing they did not result in a prison sentence. Convictions that did not result in a prison sentence should be automatically filtered, at the most, four years after the person’s last conviction;
- Where filtering is not automatic, a review mechanism should be introduced to consider offences for filtering. This could be performed by the police with the possibility of appeal;
- Police guidance should make it clear that if a person has any unspent convictions, none of their convictions should be filtered.
- Enable a way for applicants to apply for their own DBS before applying for positions
The way forward – Discretionary filtering
Any system that is wholly dependent on automatic rules, without discretion or review, is going to be be inflexible and disproportionate, with people on the margins unfairly affected.
In September 2015, the Scottish Government introduced a filtering system for old/minor convictions. Although this system is not ideal, critically they have introduced a ‘review process’ by way of an ‘application to a sheriff’ that allows those with a spent conviction for an offence on the “rules list” to apply to a sheriff to have this information removed from their disclosure certificate if they think it is not relevant to the role for which they have asked for the disclosure. More information here.
In March 2016, the Department for Justice in Northern Ireland introduced a criminal records filtering review scheme which includes an opportunity for independent review. Despite this system having its limitations, it nevertheless provides a strong basis for a similar process to be introduced in England & Wales.
- The filtering system should, principally, be an automatic process that gives clarity and certainly. We have made recommendations in our written evidence as to how the automatic filtering rules should be amended (including removing the ‘one conviction only’ rule and creating a distinct set of rules for offences under 18). However, any automatic rules, without review, are going to be rigid with people on the margins unfairly affected, which is why a discretionary process to establish a more nuanced approach needs to be built into the system.
- The National Police Chiefs Council (NPCC) support the idea of chief officers being given responsibility to apply similar tests of relevance and proportionality as they currently do with non-conviction information. Building on the existing quality assurance framework for enhanced checks, the police could assess individual DBS applications and apply a discretionary filtering process, determining whether unfiltered convictions/cautions are relevant to the role (and so disclosed) or not relevant (and so not disclosed)
- The discretionary filtering process would need to be subject to independent review. This could be carried out by the Independent Monitor, receiving appeals from applicants that believe information is no longer relevant and so shouldn’t be disclosed – decisions could be made to apply to allow future disclosures, or just the current disclosure.
The Home Office would need to undertake an assessment of the costs of introducing a discretionary filtering process, which it has yet to do. The current DBS system is self-financing by employers. In addition to the fixed fee charged by the DBS (£26 for standard, £44 for enhanced), employers pay an additional cost if they use the services of an umbrella body. Umbrella body’s charge varying prices, often between £10 and £25. For example, Personnel Checks charge £68.49 for enhanced checks, which is £24.49 more than the flat DBS cost. A small rise in the fixed cost of DBS checks (e.g. 50p per check) could cover the additional resources of an expanded role for the Independent Monitor.
What we’re doing
We were involved in a legal challenge to the DBS filtering process. In January 2016, the High Court ruled that the criminal record disclosure system was disproportionate. Read our press release here and the media work we did here. The government appealed to the Court of Appeal, which handed down its judgment in May 2017.
As part of our work on this issue, we’re still collecting evidence of the ways in which the filtering system doesn’t go far enough.
Following on from the Supreme Court judgement in T, we’ve been looking to pull together examples of where the DBS ‘filtering’ process doesn’t go far enough.
We’re supporting a number of legal challenges to the DBS filtering system.
There are personal stories about DBS filtering on theRecord, our online magazine.
In our response to the Justice Committee inquiry, we included a number of case studies of people affected by criminal records acquired in their youth.
Other interesting cases
The latest on this issue can be found at the top of this page. You can also find below the latest from Twitter, using the hashtag #dbsfiltering (although we cannot endorse what gets displayed here).
Useful links, resources and publications
A simple guide to filtering of spent cautions and convictions (Unlock’s Information Hub)
Letter to Secondary Legislation Scrutiny Committee (April 2013)
Filtering old and minor convictions – Effect of the case of T (Unlock, February 2013)
Submission to the Criminal Records Review – Phase 1 (Unlock, December 2010)
Our Proposed Filtering Approach (Unlock, October 2010)
Unlock Member Briefing – A Balanced Approach – Independent Review by Sunita Mason (Unlock, March 2010)
For more information
- Practical self-help information – We have guidance on the DBS filtering process on our information site
- Personal experiences – We have posts relating to our work to challenge the DBS filtering process on our online magazine, theRecord
- Discuss this issue – Share your views and experiences on our online forum
- New guidance and tools published to help charities and individuals deal with changes to charity rules and criminal records Posted on: Feb 1st, 2018
- Basic criminal record checks launched today by the DBS Posted on: Jan 17th, 2018
- Changes to rules for charities and criminal records – coming soon Posted on: Jan 15th, 2018
- Decade-old criminal record disclosures? The need for reform Posted on: Dec 6th, 2017
- New briefing published – “Criminal record checks: is the volume of disclosures proportionate?” Posted on: Dec 6th, 2017
Latest news on filteringVIEW ALL -
- 06/12/2017in Employment discrimination, Latest, News & Media, Stop ineligible checks, Unlocking Experience, Way DBS work, What DBS discloseThree-quarters of a million criminal records that are more than a decade old are being revealed to employers on DBS checks each year. That’s one of the findings of a new briefing published by the Centre for Criminal and Justice Studies (CCJS). The research, which we have supported, was featured in The Observer on Sunday...
- 27/10/2017in Childhood criminal records, Employment discrimination, Latest, News & Media, Press releases and comment, State use of criminal records, Unlocking Experience, Way ROA works, What basics disclose, What DBS disclose
Press release – Criminal records regime is failing children and young people and anchoring them to their past for decadesUnlock responds to Justice Committee report into disclosure of youth criminal records In response to today’s Justice Committee report into the disclosure of youth criminal records, Unlock, a leading independent charity for people with convictions, is calling on the government to drop its legal appeal and get on with reforming the criminal records r...
- 12/09/2017in Employment discrimination, Latest, News & Media, Unlock's blog, Way DBS work, Way ROA works, What DBS disclose, When spent, Wipe the slate cleanThe latest blog by Christopher Stacey looks at David Lammy’s recommendation to ‘seal’ criminal records and explains why it’s a good idea and how it could work. Read it here....